Please review the information and stipulations below. Failure to abide by any of these rules and guidelines can result in removal from the event without refund and/or blacklisting from our events.

By checking “I agree” on your application & remitting your booth fee, you agree to the terms & conditions listed above.

1. APPROVED ITEMS:

We do not accept franchise-based, bulk, or MLM vendors/products. We only book original vendors and artists who fit our show's "theme" of handmade, curated and local items and services.

Due to limited space and a curated approach, we are unable to accept every applicant. Selection is influenced by several factors such as category balance, how similar products have performed at past Indoorsy events, and the overall vision for each market.

Not being selected for one event does not impact consideration for future events.

A basic list of what our events focus on is below. We love new and inventive ideas, If you fit the vibe, you will be considered! And if you’re not sure, reach out!

INDOORSY VENDOR AGREEMENT

Art, Illustration & Stationery
Original Art
Prints & Posters
Zines & Small Publications
Stickers, Postcards & Paper Goods
Cards & Wrap
Notebooks & Journals

Handmade & Crafted
Ceramics & Pottery
Fiber Art
Glass, Metal & Mixed Media
Woodwork

PROMOTION:

Please help us promote the event as much as possible. We will have Facebook events, instagram reels, posts and reminders, along with official promotional graphics that we’ll share. The success of the event depends on all of us getting the word out.

DO NOT CREATE YOUR OWN FACEBOOK EVENT PAGES.

BOOTH INFO:

Your setup (tables, racks, displays, etc.) must fit into your assigned spot.

Depending on the event we may have access to tables, chairs and racks. Often these items are limited and may come at an extra charge. This info will be provided prior to each event (or during the application process).

Be prepared to provide your own tables, chairs, and displays.
Stay within the taped space of your booth and do not obstruct our fire marshall-approved & ADA-compliant aisleways. 

Electricity is event dependent and may come at an additional cost. This information will be provided in the application, and you must sign up for it at that time.

Please be neighborly and if there are any issues, please bring them up to the main contact of the event.

BOOTH SETUP:

Your booth setup should look neat, professional, and tidy. Attendees should be able to move through your space easily. If your booth does not meet our quality standards, you can be removed from future shows. Enforcing these quality standards helps to maintain a high quality and professional event. Themed décor is encouraged. Just make sure everything can be safely removed at the end of the event.

Vendors are NOT allowed to play their own music at their booths.

Helium balloons are not allowed inside.

Rugs must be secured with non slip tape or weighted items on each corner, etc. The Indoorsy team reserves the right to have you remove any floor coverings that are potential slip hazards.

No open flames of any kind are allowed inside the space, including candles or wax warmers.

BOOTH SHARING:

Only approved vendors are welcome to set up at the event. All vendors must submit their own application, (just mention who you’re sharing with) even if you are sharing a space. YOU MAY NOT SHARE YOUR BOOTH WITH OTHER VENDORS WITHOUT PRIOR APPROVAL. If you fail to get approval prior to the show, you will be removed from the event and future events. If you are unable to attend, you may NOT “sublet” your booth to another vendor.

LOAD IN/OUT:

Early load-in day and time is dependent on the event. Communications will be sent out at least week in advance.

You may arrive the morning of the event to load in but must have your display ready 30 mins prior to the event start time. We prefer you set up the day before the event.

Load-in ends 30 mins prior to the event start time. Only vendors and their helpers/employees are permitted in the venue during load-in.

All vendors must agree to stay set up for the duration of the event, if the event is two days, vendors must be set up both days. Packing up early without explanation can result in removal from future shows with no refund—Unless for the reason of a health or family emergency. Packing up early looks tacky and unprofessional - do not do this at our events.

Tear down and load out begins at the event end time. Please keep your items inside your allotted booth space and out of the walkways while tearing down. At the end of the event, please ensure your area is clean of trash and debris. No carts or assistance are provided for load in/out.

FOLLOWING LOAD-IN & OUT INSTRUCTIONS:

You will receive a detailed event-specific/load-in information email at least a week before the event. Please read this email PROMPTLY, in full each time, and follow all information. Failure to follow these simple instructions can result in removal from future shows.

Do NOT share the load in information with anyone. This goes for another vendor or a venue employee, etc.

NO CALL, NO SHOW:

If you do not show up on the day of the event with no explanation, this will result in removal from future events.

TAPE/ADHESIVES:

Most venues do not allow vendors to tape or use any type of adhesive on their walls. This mainly pertains to vendors who could be up against a wall. Either plan accordingly OR ask first before taping up any items.

SALES TAX:

CLICK HERE FOR SALES TAX INFO PER STATE.

You are responsible for the collection of sales tax on your sales. We suggest allowing customers to pay via Cash, Card, Venmo, PayPal, and Cash App to boost sales.

Following tax guidelines is required. Some states also require temporary business permits/licenses. Some states charge a fee for this. You are responsible for remitting the tax payment after the show unless otherwise noted. If you have tax questions, refer to the Department of Revenue per state.

PROHIBITED / NON-APPROVED ITEMS:

No illegal substances may be sold. In addition, items such as weapons of any kind or food, etc. may not be sold. Also, no bulk or surplus items. Inquire before the show if you have questions. All items should be clean, sanitized, and free of odors.

Introducing a completely new product requires approval from us first. You are approved based on the application submitted - if your new product is completely different than the items on your application… Please email us for approval. Without prior approval, we have the right to remove a vendor/specific product from the show.

No AI generated art may be sold at our events.

CANCELLATION/REFUNDS/TRANSFERS:

Booth fees are due immediately after acceptance. If you do not pay your booth fee or contact us within a week of acceptance, your invoice will be cancelled and you booth forfeited. If you need to set up a payment plan please lest us know ASAP. We know how hard it can be for small businesses these days and we’re willing to work with you, but we have to know right away!

If you cannot make it to this event, please let us know ASAP.

NO REFUNDS ON BOOTH FEES. (Refunds will only be issued in the instance of family or health emergencies.)

Our events and advertising take an incredible amount of planning. If you need to cancel, please contact us immediately.

We are unable to transfer booth fees to other event dates or issue credits.

If you are unable to attend, you may NOT “sublet” your booth to another vendor.

HEALTH & SAFETY:

No smoking is allowed inside the event or anywhere inside the facility. Service animals are permitted with a proper license. No hazardous materials are allowed. Please do not attend the event if you are ill.

No candles or incense are allowed to be burned during the show. This is due to the fire marshall, but also to not bother those around you who may be sensitive to scents.

DAMAGES/LIABILITY:

If you damage, destroy, or vandalize anything belonging to Time Travelers Vintage Expo or the event facility you will be responsible for any fees incurred to repair or replace what has been damaged. This can also result in removal from future events.

NO TOLERANCE FOR DISCRIMINATION: 


Indoorsy does not discriminate on the basis of race, sexual orientation, gender preference (or lack thereof), age, religious beliefs, political beliefs, etc. We do not tolerate racism, sexism, homophobia, transphobia, xenophobia, or any other sign of hate in our show. Indoorsy is a safe place for people of all races, colors, and preferences. If you don’t hold these same values, we are not the show for you. Treat all customers, fellow vendors, crew members, and facility employees with kindness and respect.

CONTACT:

Use the same contact email on your application when reaching out to us. Multiple email addresses make things confusing and it's easy for you to miss important information.

We will create an Instagram group for social media sharing and engagement. We may also reach out for small asks (like samples or raffle items. All main communication will happen via email.

When contacting us, please use email only. It's easier for us and helps us keep track of all of our conversations so we never miss anything! It can take a few days for a response during shows. Please do not message our personal social media pages or message us via FB/Instagram outside of social media specific requests, which we may not be able to respond to.

All vendors can contact the main vendor email at: indoorsymarket@gmail.com - make sure to mention your business name when reaching out.

VENDOR DISAGREEMENTS/CONFRONTATIONS:

Please be kind and cordial to your fellow vendors. If you are experiencing an issue with a fellow vendor/disagreement with a neighboring vendor, please get with a Indoorsy team member to work out a solution before allowing a disagreement to escalate.

CHILDREN 12 & UNDER:

Some venues do not allow children to be present during load-in/load-out. Even for the venues that do, we cannot have children 12 years and younger running around during load-in and load-out. This is a major safety concern. If you absolutely must have your children with you (for the venues that do not have rules against this) they MUST stay in your vehicle or within your allotted booth space.

SHOPPING BAGS:

Please bring bags for your customers. We sell small and large totes at our merch booth and encourage attendees to bring their own.

MEDIA CONSENT, RELEASE, & WAIVER :

By participating in our events, you agree to your booth setup potentially being filmed by Indoorsy and used for future promotional materials.

DISCLAIMER:

Indoorsy is not liable for any accidents or injuries to you, your belongings, or vehicles at our events or during load-in hours. Indoorsy is not responsible for any missing goods.